demo of adding alternative text to a photo in Word or Outlook

The speaker demonstrates how to add alternative text to a photo for individuals who are blind or visually impaired. They use a screen reader called JAWS to read the text. They show how to access the insert tab and select a picture, then highlight the picture and go to edit alternative text. They clear the existing text and add their own description. After saving, they show the original text read by JAWS and the new alternative text. The speaker emphasizes that the alternative text will migrate with the picture when copied into other documents. Hello folks, today I'm going to show you how to add alternative text to a photo. This is very useful for those individuals like myself who are blind or visually impaired. What it does, it adds text to a photo that our screen reader, like what I use, JAWS, to read. I'm going to go ahead and demonstrate what JAWS is real quick to you. JAWS VoiceOver See, that is JAWS. And how you add a picture is you go to here, ribbons, and look for the insert tab. Insert tab. Once you go to your insert tab, you arrow down and go to your pictures. Picture submit. When you get to pictures, you hit enter. You go to this device, you hit enter. And then what's going to happen, a dialog box is going to pop up, you insert your picture. Or in my case, it's a logo. Paste it from clipboard. I'm going to enter. Text description automatically generated graphic text. Description automatically generated image. Can you hear where it says that? Okay, that's what it actually generated by Microsoft. We're not going to use that. We're going to use our own alternative text. So what we're going to do, we need to highlight the picture. For those who are visual, of course, you just highlight it with your mouse. But for us, we use a screen reader, JAWS, make sure you highlight it by using shift, right arrow. So to do that, you're going to hit the application key, you're going to go up to edit alternative text. Application, edit all text, dot, dot, dot, A. Now you see where I went to edit all text? I went in and cleared out what was in the box. I'm going to go ahead and type in the accessibility corner in red with a white background. Okay, so I went in and added the text. Let's go ahead and hear it. The accessibility corner in red letter with a white background. Okay, that's the new alternative text that I put in. Now you're going to see, those who are sighted, you're going to see a save button. Okay, go ahead and click on save. And for us, we use a screen reader, just hit escape. Okay, now what I'm going to do, I'm going to arrow up to show you the original text that JAWS read to me. Demonstration of adding alternative text to a photo. Now I'm going to arrow down to show you what the actual alternative text is. Now you're going to hear image towards the end of the sentence, which tells you it's a picture. Go ahead and check it out. The accessibility corner in red letters with a white background image. See where it said image? So there you go. That's how easy it is. So you can actually cut and paste this photo into an email, other documents, and the alternative text will migrate with that picture. So again, this is a demonstration of how to add alternative text to a photo. Talk to you later.