Writing Professional Emails

Professional emails are important for exchanging important information. They should be concise and to the point. They show the validity and credibility of the professional workplace. A good example of a professional email is one from a student contacting a volunteer placement agency. The email should have a clear subject line, a greeting, a brief introduction, and a request to set up a meeting. The email should end with a question about availability. This example demonstrates how a professional email should be structured. Hey guys, welcome back to the podcast. Welcome back to the I have a question podcast. So in this episode we're going to be looking at professional emails. Now professional emails are important, I believe not just in the workplace, but just whenever you're trying to exchange important information in a concise and comprehensive way. It's just sometimes it's best to just get straight to the point. Yes, you want to greet the person. Yes, you want to ask how they're doing, but you also don't want to be sharing a whole story through email, right? Emails like to share a quick message where the receiver can respond to their convenience, but they won't have to write a whole paragraph, right? So another reason why professional emails are important is because they kind of show and ensure the validity and the credibility of the standards in the professional workplace. So you should always be using professional emails, which I'm about to give you an example. So in a professional email, you always have your subject line, your greeting, your body, and then obviously your sign off, saying thank you and telling them that hopefully we can meet soon. So something like that towards the end. But to start off with, let's do an example of a student contracting their volunteer placement agency for the first time to set up an appointment to complete orientation training. So an example, we're going to use Tarleton in the Waco campus. So for subject lines, something super simple could be Tarleton Waco volunteering. It's very simple and it gives the receiving community partner a good understanding of what the email will be about. So to start off with a greeting, you could say something like, hello, my name is blank. My name is Carl. Then you talk a little bit about yourself, saying something like, I am a Tarleton student studying social work here in Waco. Then go a little further, a little deeper, saying something like, I'm so excited to get the opportunity to reach out to you and hopefully work alongside you soon. Right? Because that shows that you're interested in getting to set up this meeting, getting interested into knowing this community partner more. And then also mention if you're in a group, also mention this in the email, saying something like, my group consists of four students. And you could also follow that with, we would really like to meet up to introduce ourselves and learn more about your volunteer opportunities. So kind of just introducing yourself and then kind of introducing that you work in a group and that you're all looking forward to understanding more about this and this volunteer opportunity. And then I usually like to end this type of email where you're reaching out for a meeting time with the question. You know, obviously ending off with what you want to get most out of the email, which is, when would you be available for a meeting? You could specify the time, like 30 minutes, which is a good time frame. Or you could just ask them, when are you available? And with this email, hopefully that gives you an example of what a good professional email can look like. It isn't perfect, but it gets straight to the point and it gets the job done, honestly. So I hope you guys enjoyed this episode. Stay tuned for next week. And you guys take care. Peace out.